Terms of Service

1. Introduction

These Terms of Service ("Terms") govern the professional relationship between JRB Accounting Solutions (Pty) Ltd ("the Company", "we", "us") and the client ("you"). By engaging our services, you agree to be bound by these Terms.

2. Scope of Services

We provide accounting, tax, advisory, and related professional services as agreed per engagement. The exact scope of work will be outlined in an engagement letter, quotation, or service agreement.

Any services outside the agreed scope may be billed separately.

3. Client Responsibilities

The client agrees to:

• Provide complete, accurate, and timely information.
• Ensure all supporting documentation is available upon request.
• Review all submissions and reports provided.
• Comply with all applicable laws and regulations.

We are not responsible for errors or delays caused by incomplete or inaccurate information supplied by the client.

4. Fees and Payment Terms

• Fees will be charged as per agreed quotation, hourly rates, or retainer.
• Invoices are payable within 7-14 days from date of invoice, unless otherwise agreed.
• Late payments may result in interest charges and suspension of services.
• All fees are exclusive of VAT unless otherwise stated.

5. Confidentiality

We will treat all client information as strictly confidential and will not disclose it to third parties without consent, unless required by law or regulatory authorities.

6. Limitation of Liability

• Our services are based on information provided by the client.
• We shall not be held liable for any indirect or consequential losses.
• We shall not be held liable for penalties or interest imposed due to late or incorrect information supplied by the client.
• Liability, if any, will be limited to the fees paid for the specific service rendered.

7. Compliance and Regulatory Requirements

We comply with applicable South African regulations and professional standards. Where required, we may request:

• FICA documentation.
• Identity verification.
• Supporting compliance documents.

Failure to provide these may result in delays or termination of services.

8. SARS and Third-Party Submissions

• We act as your agent for submissions to SARS or other regulatory bodies.
• Final responsibility for all submissions remains with the client.
• Clients must review and approve submissions where required.

9. Record Keeping

Clients are responsible for retaining original records. We may retain copies of documents for our records in accordance with legal and professional requirements.

10. Termination of Services

Either party may terminate services with written notice.

We reserve the right to terminate services immediately if:

• Payments are overdue.
• Required information is not provided.
• There is suspected unlawful activity.

All outstanding fees become payable upon termination.

11. Intellectual Property

All templates, reports, systems, and methodologies developed by JRB Accounting Solutions remain our intellectual property unless otherwise agreed.

12. Communication

We may communicate via email or other electronic means. While we take reasonable precautions, we are not liable for risks associated with electronic communication.

13. Amendments

These Terms may be updated from time to time. The latest version will be made available to clients and will apply to ongoing services.

14. Governing Law

These Terms are governed by the laws of the Republic of South Africa.

15. Acceptance of Terms

By accepting our quotation, engaging our services, or continuing to use our services, you acknowledge that you have read, understood, and agreed to these Terms.